Clinic dashboard
PracSuite bookings to move
These are Masada patients whose PracSuite appointment still needs moving to their arrival time, so PracSuite’s own reminder SMS says the right time. Move it in PracSuite, then tick Moved on the Schedule’s Masada day. A red dot means the surgery is 4 days away or less.
Upcoming surgeries
| Date | Patient | Procedure | Venue | Anaesthetist |
|---|---|---|---|---|
| Loading | ||||
A PROPOSAL, drawn with pretend data — the real Today is unchanged. The purple chip up top flips you back. Every row and button is a door: press one and it opens the page the job is done on (or says which page that is).
Next operating day — · Hampton Clinic
Is everyone on the list ready to go ahead?
| Patient | Procedure | Anaesthetist | Ready to go? |
|---|---|---|---|
| Testa Patient | Ingrown toenail wedge resection | N/A — local | Ready — nothing outstanding |
| Demo Example | Bunion correction (scarf osteotomy) | Dr Pretend | |
| Sample Person | Neuroma excision | N/A — local |
After this: at Masada Private — 2 booked, 1 not ready yet.
Waiting on your decision3
Nothing here can move until you choose
Two new surgeon orders to process
Dr Edwards has sent the plans for Testa Patient and Demo Example — make the file and start the checklist.
One dropped file needs your call
Referral - Testa Patient.pdf — merge it into her file, or make a new one?
Two parked files still to file
The oldest has waited a day. A parked file is one nobody can find.
Money needing action3
Deposits, balances and hires that fall due
Take the balance — Demo Example
$3,150 still owing and surgery is tomorrow. Ring before the list is finalised.
Process the saved card — Sample Person
Balance $2,400. The 3–5 day window opens today; due by .
Knee scooter two days overdue — Notreal Fixture
Send the overdue message from Hires — it is already written for you.
Chase today3
Calls and emails due today — tick them off in the Checklist as you go
Overdue
Send the quote — Sample Person
Dr Edwards drafted the notes five days ago; the quote has not gone out.
Today
Confirm the booking — Notreal Fixture
Surgery in ten days and no confirmation call recorded yet.
Today
Follow up the quote — Madeup Person
Two options sent nine days ago, no answer. A quick call settles it.
Templates Clinic-wide templates Letterhead, blank forms, fee schedules — NOT patient files
Settings
Clinic-wide setup — admin only. Changes here affect every app.
Templates & wording
Everything you can change yourself — wording, templates, prices. If you are wondering “can I change how that is worded?”, the answer starts here.
Document wordingThe standing sentences on the consent form, the referrals and the surgery letters — the words that are the same for every patient. Change one here and the next document made prints your wording.Open
Chips and wordingEvery chip on the pre-op plan, the operation report and the patient's letter, and the wording each one prints. Change it once, and every form and document follows.
Operative descriptionsDr Edwards’ own operative descriptions, in 36 categories. These are the ones the picker offers on an operation report and on the pre-op plan — change one here and both forms offer the new wording.
Pricing rulesItem numbers, fees, banding ladders and the time cross-check the Quote Builder uses.Open
Bank detailsThe account name, BSB and account number in the “Bank transfer details” box on every quote — the account patients pay into. Admin-only at the database, double-confirmed here, and every change is recorded.
Procedure codesThe procedure and Medicare item numbers every picker offers — on surgeon orders, operation reports and the surgical list. Add one or reword one and every picker follows.
Letterhead and clinic filesLetterhead, blank forms and fee schedules — clinic-wide files, not patient files. They sit on the dashboard’s Templates list; Open takes you there.
Consent mastersThe hospital's own consent PDF, held here so a pack hands back their form and never a redrawn copy. Sir John Monash only, for now.Checking whether it is filed…
List designThe surgical list’s colours, sections and printed layout. It is edited inside the Surgical list itself: press Open, then the ✎ Design button along the top of the list.
Hires message templatesThe ready-to-copy messages the Hires app writes for you — hire ready, overdue, waitlist and the rest. They are edited inside Hires: press Open, then Settings at the bottom of its left menu.
Recovery guideThe master recovery-guide PDF and the sections each patient’s guide is built from. They are edited inside the Recovery Guide: press Open, then its Settings tab.
Clinic setup
The clinic itself — who can sign in, and when and where it operates.
Operating daysVenues, sessions, repeating hospital days and anaesthetist turnover — managed inside the Schedule.Open Schedule
Staff usersWho can sign in, and whether they are an admin or a clinician.
Your passwordThe password you sign in with. Yours only — other people’s sign-ins are managed under Staff users.